This year, my business has grown and I find myself busier than ever before. My messy inbox was killing my productivity and adding to my stress levels. I have missed important messages from clients and colleagues.
So, I went to war with my Inbox. Over the past 24 hours I have been relentlessly and ruthlessly deleting unnecessary e-mails. Here are some of the messages I have deleted:
- Event invitations
- Thank you notes
- Updates from friends, colleagues and organizations that I support
- News alerts
- Social media messages (e.g. “You have a new Twitter follower!)
- Meeting confirmations for events that have passed
In addition to deleting unnecessary messages, I filed another 3000 or so. Now every message that I need to keep has been neatly filed and organized into a folder.
How long did all this take? Less time than you might think. Once I put my mind to it, I was focused and diligent. The entire process took less than two days.
The trick is not to open every single e-mail and read though it. I looked at the subject line and made an instantaneous decision: Delete or File.
I have been an e-mail user since the late 1980s — the dawn of e-mail. I have never been able to figure out how to keep my Inbox clean. It has taken me about 25 years to figure out that most messages can be deleted or filed.
It feels great to see, for the first time ever, an Inbox that is manageable.
As I get busier and my business grows, I can not afford to miss messages or have the stress of cyber clutter. For me, cleaning out my inbox has been an important step in developing personal leadership and self-management skills.
Is it your turn to clean out your inbox?
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Sarah Elaine Eaton is a faculty member in the Werklund School of Education, University of Calgary, Canada.