How to use Scribd to publish your own documents online: A free, downloadable, step-by-step guide

September 2, 2013

With a new school year about to start, a great online tool for teachers and students to know about is Scribd. This online service lets you publish all kinds of documents, including:

  • Resources (like the guide I am sharing with you in this post)
  • Slide presentations
  • Digitally created books
  • Basically any document you can save in Word or .pdf format.

Here’s a preview, step-by-step, “how to” guide for you:

View this document on Scribd

To download a free copy, click on the download icon next to the word “Scribd” at the bottom of the frame. (It looks like an arrow pointing downwards.)

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If you are interested in booking me (Sarah Eaton) for a presentation, keynote or workshop (either live or via webinar) contact me at sarahelaineeaton (at) gmail.com. Please visit my speaking page, too.


10 Tips for Creating Successful and Sustainable Online Communities

August 7, 2013

NingI have set up a number of online communities throughout my career. Here are my top 10 lessons learned over the years:

  1. An initial time investment of 25 hours to get your online community set up is not unreasonable. It’s easy and fast to sign up, but there’s more to it than setting up an account and a profile. In the beginning, you need to build a foundation for ongoing and sustainable social interaction between your members. You need to create a community that provides value, resources and a sense that time there will be well spent.
  2. You also need to collect and add some quality content to populate the site from the very beginning. Do not wait until you have a critical mass of members, assuming that high quality content will simply appear. Set the example for what type of content you expect by populating the site with some initial contributions yourself.
  3. Most popular content includes “how to” information, tips, lesson plans and very practical hands-on type information. Avoid lengthy diatribes, theory or “heavy” philosophical material. Multi-media content is also popular.
  4. It’ll work best if you “seed” the community with at least half a dozen (or more, if you can get them) key individuals who are well-known in the social group. These “founding members” should be hand-picked by the administrator. They are folks who will be seen as trusted authorities or influencers. Get at least half a dozen founding members fully signed up (including their profiles and photos) before sending out a mass public invite. You may have to follow up with them once or twice to nudge them, but it’s worth it. Seeding your site with a few key influencers can help build the online community quickly and effectively.
  5. People will have a look to see who else is part of the online community before they sign up themselves. If they see people they know, trust and like on the list of virtual community members, they are more likely to sign up themselves.
  6. Ask each of your “founding members” to contribute one piece of content — an article, a blog post or something that will bring value to the community. Part of the success of your Ning will depend on having quality contributions from a variety of members.
  7. Plan on updating your online community at least once a week. One of the biggest downfalls of online communities is that they stagnate because no one contributes.
  8. Approve new members. Human spammers or spam bots may try to sign up for your online community. Some services that offer online communities give you the option to require that new members be approved. If your service offers that option, I recommend accepting it. It’s a little more work upfront, but it keeps the quality of your online community high… which will keep your members happy.
  9. If you do get spammers in the community, eject them immediately. No apologies and no questions asked. If necessary, you may need to apologize to community members for spammer activity and let them know that you have taken steps to ensure that it doesn’t happen again.
  10. Invite contributions from members on an ongoing basis. Send out periodic and personalized e-mails to members letting them know that you have showcased their work or you’d like to invite them to contribute. Avoid sending form letters or messages that are not personalized. Sending occasional personal e-mail communications will be more effective than mass mailouts or “blasts”. By the way, this goes beyond a form letter that simply has the person’s first name in the salutation. That no longer counts as genuinely personalized communication. Add a comment about the person as human being. Ask about their spouse, kids, pets or latest project or vacation, using specific details that lets the sender know it is not really just another form letter.

Over the past few years, I have noticed a curious trend. Five years ago, fewer people knew what online communities were all about. Those who knew signed up without much resistance and contributed generously. Now, more people know what online communities are and understand how to participate in one, but at the same time, people are getting pickier about what they sign up for. Even though more people have higher technology literacy levels when it comes to understanding both the concept and the “nuts and bolts” of online communities, that does not necessarily correlate to a willingness to sign up for one.

The trick to creating a sustainable and successful online community is continually providing value to members, without overwhelming them. You must respect their time, their privacy and their willingness to engage. Time and energy are valuable personal resources. If you want someone to spend time and energy in your online community, make it worthwhile for them.

An online community is not a sales platform and nor is it a space for one person to broadcast their ideas or opinions. A community — whether it is online or in real life — must be interactive, engaging and supportive for everyone.

Ning is my favorite online platform for online communities, especially for education and non-profit. There is a cost, but it is minimal. The Ning name is also trusted and well-known. I don’t think you need to budget tens of thousands of dollars to have a custom-built platform.

(Note: I have no affiliation to Ning and receives no financial or other benefits from promoting them. I just think they are a good service that’s worth recommending.)

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If you enjoyed this post, please “like” it or share it on social media. Thanks!

Share or Tweet this: 10 Tips for Creating Successful and Sustainable Online Communities http://wp.me/pNAh3-1Do

If you are interested in booking me (Sarah Eaton) for a presentation, keynote or workshop (either live or via webinar) contact me at sarahelaineeaton (at) gmail.com. Please visit my speaking page, too.


De-grouping to be a more effective leader

August 2, 2013

LinkedIn logoYou are probably familiar with the term “re-grouping”. It means taking a breath and a step back from a situation in order to re-assess the current state of it.

Lately, I have been “de-grouping”, mostly on LinkedIn. For a number of years, I have been a member of the maximum number of groups allowed, which is 50. I signed up for groups related to topics I was interested in professionally including leadership, literacy, languages, marketing, education and other topics. I tried to read discussion posts and contribute. I thought it was a good way to keep my pulse on sectors and industries that I felt were important to my career.

What I found was quite the opposite. Instead of staying on top of news and trends, I was inundated with messages, many of which did not help me learn, grow or provide many insights.

On the flip side, I was also unable to contribute much of value to many of the discussions.

I have pared down my membership to 10 LinkedIn groups. Here are the three criteria I used to decide which groups to stay in:

  1.  I personally know some or all of the members. I’ve seen the whites of their eyes and I can easily remember their smile.
  2. I learn something from the discussions.
  3. I can contribute something of value to the discussions from time to time.

For me, cutting back on the number of groups I am a member of on LinkedIn has helped free up time and energy for other activities such as tending to my clients, teaching students and preparing upcoming presentations and workshops for the fall. All in all, being more selective about how I spend my time and energy online has helped me to cultivate my professional and leadership skills overall. I’m still online… just more selectively than ever before.

I have increased energy as I am using laser-focus to determine which activities bring value to my profession and where I can also make a meaningful contribution.

Related post: How to delete LinkedIn contacts who spam you (and why you should) http://wp.me/pNAh3-1CO

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If you are interested in booking me (Sarah Eaton) for a presentation, keynote or workshop (either live or via webinar) contact me at sarahelaineeaton (at) gmail.com. Please visit my speaking page, too.


How I finally cleaned up my Inbox — and how you can, too

July 16, 2013

Sarah Elaine Eaton, speaker, presenter, keynote, technology, social media, Calgary, Canada, educator, education, professional developmentI just deleted 5000 messages from my e-mail box without reading any of them. I admit it: I am an e-mail hoarder. I save all kinds of messages that I don’t need to.

This year, my business has grown and I find myself busier than ever before. My messy inbox was killing my productivity and adding to my stress levels. I have missed important messages from clients and colleagues.

So, I went to war with my Inbox. Over the past 24 hours I have been relentlessly and ruthlessly deleting unnecessary e-mails. Here are some of the messages I have deleted:

  • Newsletters
  • Event invitations
  • Thank you notes
  • Updates from friends, colleagues and organizations that I support
  • News alerts
  • Social media messages (e.g. “You have a new Twitter follower!)
  • Meeting confirmations for events that have passed
  • Photos

In addition to deleting unnecessary messages, I filed another 3000 or so. Now every message that I need to keep has been neatly filed and organized into a folder.

How long did all this take? Less time than you might think. Once I put my mind to it, I was focused and diligent. The entire process took less than two days.

The trick is not to open every single e-mail and read though it. I looked at the subject line and made an instantaneous decision: Delete or File.

I have been an e-mail user since the late 1980s — the dawn of e-mail. I have never been able to figure out how to keep my Inbox clean. It has taken me about 25 years to figure out that most messages can be deleted or filed.

It feels great to see, for the first time ever, an Inbox that is manageable.

As I get busier and my business grows, I can not afford to miss messages or have the stress of cyber clutter. For me, cleaning out my inbox has been an important step in developing personal leadership and self-management skills.

Is it your turn to clean out your inbox?

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Share or Tweet this: How I finally cleaned up my Inbox — and how you can, too http://wp.me/pNAh3-1CX 

If you are interested in booking me (Sarah Eaton) for a presentation, keynote or workshop (either live or via webinar) contact me at sarahelaineeaton (at) gmail.com. Please visit my speaking page, too.


What to do if your child is a cyberbully: 10 Tips for Parents

April 8, 2013

Sarah Eaton's education blogIn earlier posts in this series I talked about what behaviors and personality traits are associated with cyberbullying. So, let’s say you have figured out that your child is harassing or bullying others on line. What can you do?

Here are 10 tips for parents to help you deal with your child or teen.

  1. Address the problem directly. Cyberbullying is not an issue that will go away if you ignore it. You must talk with your child directly. Insist that your child engage with you in a dialogue about his or her behavior.
  2. Explain that the behavior will not be tolerated. Hold the child accountable for his or her actions.
  3. Explain that cyberbullying can be tracked and recorded and reported to school authorities or law enforcement.
  4. Make it clear that safety trumps privacy. A child who has behaved inappropriately in an online environment, loses their privacy privileges.
  5. Discuss the ways that your child can repair the damage he or she has caused. This may include a face-to-face apology or other ways of demonstrating responsibility for his or her actions.
  6. Monitor his or her Internet activities and computer use. The child who cyberbullies is likely to want to be alone in order to engage in inappropriate online activities. Make it clear that parents, grandparents and other caregivers have the right to monitor online activities.
  7. Take electronic devices out of the child’s room. Allow computer use only in common areas of the house such as the kitchen table and ensure the screen is visible to everyone in the room. For example, don’t allow a child to sit on the couch with a laptop so only he or she can see the screen.
  8. Have children and teens surrender mobile devices to parents after a certain time at night. Parents return the mobile devices in the morning. There is no need for children to be using technology unsupervised late at night. If he or she uses their phone as an alarm clock, buy an old-fashioned alarm clock that sits on the night stand. Don’t accept excuses that allow kids to have phones or other mobile devices in their room at night.
  9. Parents must have passwords to all computers and mobile devices. Parents, not children, should have “administrator rights” to all computers.
  10. Seek counseling or mental health care for children who persist with their bullying behavior. Talking to the child’s teacher or school principal can be helpful, too.

As long as cyberbullying remains a secret activity, it is likely to continue. Bring the behaviour out into the open and address it. If necessary, inform grandparents, babysitters and others involved in the child’s life. Ensure that others are involved in helping your child behave appropriately in the online environment.

Remember, it is not uncommon for cyberbullies to suffer from depression or other forms of mental or emotional distress. Cyberbulling may be one sign of a much deeper mental illness that requires treatment and ongoing attention.

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This is the fourth post in my series on child and youth cyberbullying. Check out these related posts:

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References

Amercian Humane Association. (n.d.). Cyber Bullying Prevention and Intervention.   Retrieved November 19, 2012, from http://www.americanhumane.org/children/stop-child-abuse/fact-sheets/cyber-bullying-prevention-and-intervention.html

Hinduja, S., & Patchin, J. W. (n.d.). Cyberbulling: Indentification, prevention and response. Retrieved from http://www.cyberbullying.us/Cyberbullying_Identification_Prevention_Response_Fact_Sheet.pdf

PureSight Online Child Saftey (Author). (n.d.). What should I do if my child is a cyberbully?   Retrieved November 19, 2012, from http://www.puresight.com/Cyberbullying/what-should-i-do-if-my-child-is-a-cyber-bully.html

StopBullying.gov. (n.d.). Warning signs.   Retrieved 2012, 2012, from http://www.stopbullying.gov/at-risk/warning-signs/index.html#bullying

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If you enjoyed this post, please “like” it or leave a comment. Thanks!

Share or Tweet this: What to do if your child is a cyberbully: 10 Tips for Parents http://wp.me/pNAh3-1AW

If you are interested in booking me (Sarah Eaton) for a presentation, keynote or workshop (either live or via webinar) contact me at sarahelaineeaton (at) gmail.com. Please visit my speaking page, too.


Profile of a cyberbully: 7 Personality traits to watch for

April 3, 2013

Sarah Eaton's education blogIn a recent post I talked about 5 behaviors that might indicate that that your child is a cyberbully. In addition to behaviors, researchers have also profiled cyberbullies to figure out what personality characteristics are common among those who engage in online bullying.

Do any of these traits describe your child?

Characteristics of a cyberbully

  1. May be introverts, underdogs or underachievers.
  2. May have low self-esteem.
  3. Often feels like a victim themselves.
  4. May not know how to express anger in an appropriate manner.
  5. Would be unlikely to say to someone’s face what they say in cyberspace (especially if  there’s a parent or teacher to witness it).
  6. Use the Internet as a way to “get even” or vent their frustrations.
  7. Often unwilling to take responsibility for their actions.
If this sounds like your child, look for behaviors that correspond to cyberbullying. Having these personality traits alone does not guarantee that your child is a cyberbully, but they may be warning signs. The same characteristics may also be indicators of depression, inability to cope or other mental or emotional distress.Cyberbulling may be a sign of a much deeper mental illness that requires treatment and ongoing attention.
In my next post in this series, I’ll talk about what to do if your child is an online bully and how to get them the treatment they may desperately need.

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Related posts:

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References

Amercian Humane Association. (n.d.). Cyber Bullying Prevention and Intervention.   Retrieved November 19, 2012, from http://www.americanhumane.org/children/stop-child-abuse/fact-sheets/cyber-bullying-prevention-and-intervention.html

Hinduja, S., & Patchin, J. W. (n.d.). Cyberbulling: Indentification, prevention and response. Retrieved from http://www.cyberbullying.us/Cyberbullying_Identification_Prevention_Response_Fact_Sheet.pdf

PureSight Online Child Saftey (Author). (n.d.). What should I do if my child is a cyberbully?   Retrieved November 19, 2012, from http://www.puresight.com/Cyberbullying/what-should-i-do-if-my-child-is-a-cyber-bully.html

StopBullying.gov. (n.d.). Warning signs.   Retrieved 2012, 2012, from http://www.stopbullying.gov/at-risk/warning-signs/index.html#bullying

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If you enjoyed this post, please “like” it or leave a comment. Thanks!

Share or Tweet this: Profile of a cyberbully: 7 Personality traits to watch for http://wp.me/pNAh3-1AR

If you are interested in booking me (Sarah Eaton) for a presentation, keynote or workshop (either live or via webinar) contact me at sarahelaineeaton (at) gmail.com. Please visit my speaking page, too.


5 Signs your child is a cyberbully

April 1, 2013

Sarah Eaton's education blogParents, educators and even children are aware that bullying is moving out of the playground and into virtual spaces. According to the American Humane Association, 15% to 20% of children bully others online.

In a previous post I talked about signs to help you figure out if your child is being cyberbullied. But what if your child is the cyberbully?

Here are 5 key indicators that your child is harassing others online:
  1. Is secretive about online activities. The cyberbully does not want to be discovered by parents, grandparents, teachers or others who may hold them accountable.
  2. Quickly switches computer screens or closes the screen when you enter the room or walk by. This is a tactic often used by people who do not want others to discover what they have been doing online. Watch for indicators that your child works to quickly minimize an online browser, close a web page or change screens within a second or two of you approaching the computer they are using. This is a sign that your child does not want you to know what they have been doing online.
  3. Uses the computer or mobile devices late at night or when he or she is unsupervised. Inappropriate online behavior is more likely to occur when the bully feels that no one is watching or supervising their actions. They feel less accountable for their online activity when left alone to misbehave.
  4. Gets extremely upset if computer privileges are revoked. While almost any child in today’s world may get upset if their technology privileges are taken away, the cyberbully may become particularly sulky, defensive or angry. The virtual space is where they feel all-powerful and free of consequences, so when that privilege is revoked, they may feel completely disempowered or oppressed.
  5. Uses multiple online accounts or accounts with a fake name. The cyberbully is likely to take the time to create multiple online accounts using public e-mail systems such as Hotmail, Google or Yahoo, since they feel these are less easily traceable. The cyberbully will often lack the courage to represent themselves online in an authentic and transparent manner.

Cyberbullies often feel like victims themselves. In my next post I’ll talk about characteristics of cyberbullies and how harassing others online may be just one sign of deeper mental or emotional illness.

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Related post: How to tell if your child is being cyber-bullied http://wp.me/pNAh3-1w4

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References

Amercian Humane Association. (n.d.). Cyber Bullying Prevention and Intervention.   Retrieved November 19, 2012, from http://www.americanhumane.org/children/stop-child-abuse/fact-sheets/cyber-bullying-prevention-and-intervention.html

Hinduja, S., & Patchin, J. W. (n.d.). Cyberbulling: Indentification, prevention and response. Retrieved from http://www.cyberbullying.us/Cyberbullying_Identification_Prevention_Response_Fact_Sheet.pdf

PureSight Online Child Saftey (Author). (n.d.). What should I do if my child is a cyberbully?   Retrieved November 19, 2012, from http://www.puresight.com/Cyberbullying/what-should-i-do-if-my-child-is-a-cyber-bully.html

StopBullying.gov. (n.d.). Warning signs.   Retrieved 2012, 2012, from http://www.stopbullying.gov/at-risk/warning-signs/index.html#bullying

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If you enjoyed this post, please “like” it or leave a comment. Thanks!

Share or Tweet this: 5 Signs your child is a cyberbully http://wp.me/pNAh3-1AM

If you are interested in booking me (Sarah Eaton) for a presentation, keynote or workshop (either live or via webinar) contact me at sarahelaineeaton (at) gmail.com. Please visit my speaking page, too.


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